Article 10

SUPREME AUTHORITY AND GENERAL MEETINGS 

10.1   The supreme authority of the Association is vested in a General Meeting of the members presided over by the Chairman as provided under Article 11.3.

10.2   General meetings of the Association shall be convened by the Honorary Secretary and shall be –

(a)   The Annual General Meeting; and
(b)   The Extraordinary General Meeting.

10.3   The Association shall hold an Annual General Meeting not later than June in each year, except in the year in which an international conference is planned by the Association, in which case the Annual General Meeting may be held immediately before, during or immediately following the conclusion of the international conference.

10.4   Notice of the Annual General Meeting shall be sent to members not less than twenty-eight (28) days before the date of the meeting.  (Amended, 2nd AGM, May 2, 2002)

10.5   The business to be transacted at each Annual General Meeting shall be –

(a)   to consider the annual statements of accounts for the last preceding financial year and the reports of the auditors thereon;
(b)   to consider the annual reports of the activities of the Association for the preceding year;
(c)   to appoint the Auditors of the Association for the following year;
(d)   where applicable, to elect the members of the Council for the following term; and
(e)   to consider any other matter or business affecting the Association.

10.6   Any member who wishes to place an item on the agenda of a General Meeting may do so by giving notice in writing to the Honorary Secretary fourteen (14) days before the meeting is due to be held.

10.7   All business to be transacted at a General Meeting other than those specified in Articles 10.5 shall be deemed to be special business.  (Amended, 13th AGM, October 11, 2013)

10.8   The Extraordinary General Meeting of the Association shall be convened by the Honorary Secretary –

(a)   on instruction of the Council; or
(b)   on written application to the Honorary Secretary of not less than one-third (1/3) of current voting members representing not less than seven (7) sectors.  (Amended, 13th AGM, October 11, 2013)

10.9   The requisition for an Extraordinary General Meeting shall state the objects of the meeting and shall be signed by the requisitionists and deposited at the registered office of the Association.

10.10   Upon receipt of the requisition the Honorary Secretary shall forthwith convene an Extraordinary General Meeting within ninety (90) days.  If the Council does not within ninety (90) days after the date of receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days’ notice to voting members and simultaneously sending the agenda to the members setting forth the business to be transacted.

10.11   Notice of an Extraordinary General Meeting shall be posted to members not less than twenty-one (21) days before the date of the meeting.

10.12   The accidental omission to give such notice to, and the non-receipt of such notice by, a member shall not invalidate the proceedings at any General Meeting.

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