Article 11

PROCEEDINGS AT GENERAL MEETINGS

11.1   The quorum for an Annual General Meeting or an Extraordinary General Meeting convened by Council shall be at least one-quarter (1/4) of the voting members representing not less than seven (7) sectors.  If the required quorum is not obtained, such meeting shall be adjourned for half an hour, and if the number then present be insufficient to form a quorum, those present shall be considered to constitute a quorum, but the meeting shall have no power to alter or amend the constitution of the Association.

11.2   The quorum for an Extraordinary General Meeting summoned on requisition shall be four-fifths (4/5) of the requisitionists representing not less than seven (7) sectors.  If within half an hour after the time appointed for an Extraordinary General Meeting convened by requisition a quorum is not present, the meeting shall be dissolved.

11.3   The Chairman shall be entitled to take the chair at any General Meeting.  In the absence of the Chairman, one of the Vice-Chairmen shall chair.  In the absence of both the Chairman and the Vice-Chairmen, any Council member appointed by the members present shall be entitled to take the chair.

11.4   Every question arising at a General Meeting shall, unless a poll be demanded, be decided on a show of hands.  Save as otherwise provided in these Articles, all questions shall be decided by a simple majority of votes.  In the case of an equality of votes, the person presiding as Chairman at the meeting, shall have a casting vote.

11.5   A poll may be demanded by at least three (3) members present.  If a poll is duly demanded it shall be taken in such manner as the Chairman directs, and the result of the poll shall be deemed to be the resolution of the meeting at which the poll was demanded.

11.6   Subject to Article 11.7 hereof, there shall be no voting by proxy.  However, voting for election of Council Members can be by postal ballot.

Any voting Member who intends to vote at the election of Council Members by postal ballot shall inform the Secretary of such intention and request the Secretary to send him the necessary postal ballot papers.  Upon receipt of such a request the Secretary shall forthwith send to the said member the necessary postal ballot papers by prepaid first class airmail.  Completed postal ballot papers must be returned to the Secretary at the registered office of the Association and received by him not less than seven (7) days before the time for the holding of the meeting.  (Amended, 7th AGM, September 27, 2007)

11.7   An Organisational Member shall be represented at a meeting by its duly appointed representative who is an Individual Member ordinarily resident in the same sector as the Organisational Member.  The appointment of the representative shall be made in writing and signed by an officer of the Organisational Member and deposited at the registered office of the Association not less than seven (7) days before the time for the holding of the meeting.  (Amended, 7th AGM, September 27, 2007)

11.8   An Honorary Member which is an organisation may be represented at a meeting by its duly appointed representative.  The appointment of the representative shall be made in writing and signed by an officer to the Honorary Member and deposited at the registered office of the Association not less than seven (7) days before the time for the holding of the meeting.  (Amended, 7th AGM, September 27, 2007)

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