Article 12

COUNCIL

12.1   There shall be a Council of the Association to which shall be entrusted the administration and management of the Association.

12.2   Council shall consist of the following members –

(a) Seven (7) members to be appointed by the sectors on a rotation to be determined alphabetically according to the name of the sectors.  (Amended, 13th AGM, October 11, 2013)

(b) Seven (7) members to be elected by the Ordinary Organisational Members of the Association; and  (Amended, 13th AGM, October 11, 2013)

(c) Up to six (6) members to be co-opted by the Council, PROVIDED such co-option is made at the first meeting of the Council following an Annual General Meeting; and each member to be co-opted must be voted upon separately and supported by not less than three-fourths (3/4) of the Council members.  (Amended, 13th AGM, October 11, 2013)

12.3   Council members shall also be Individual Members of the Association who reside in any of the sectors.  A Council member appointed by a particular sector must be resident in that sector.

12.4   There shall not be more than three (3) members of the Council, whether appointed, elected or co-opted from any one (1) sector.  (Amended, 13th AGM, October 11, 2013)

12.5   The Founding Sectors shall be:

Australia
Hong Kong
India
Indonesia
Japan
Korea
Malaysia
Myanmar
New Zealand
Philippines
Singapore
Taiwan
Thailand
Vietnam

Founding Sectors will be permanent Sectors of the Association.  (Amended, 7th AGM, September 27, 2007)

Sectors to be invited to join the Association in the future shall be:

Bangladesh
Cambodia
China
Laos
Pakistan
Sri Lanka

In addition to the above, the Council shall have the power, by a three-fourths (3/4) majority of its members, to designate additional sectors for the purpose of this Article.

12.6   The term of Council membership shall be two (2) years, except for the Council members elected at the first Annual General Meeting during which the half of the elected Council members receiving the most votes will have a term of two (2) years while the other half will have a term of one (1) year.  For the purpose of this Article, a year shall mean the period between two (2) Annual General Meetings.

12.7   No Council member may be elected for more than two (2) consecutive terms.  Such member, however, shall again be eligible for election to the Council after a break of one (1) year from the Council.  The Treasurer and Assistant Treasurer, however, shall hold office for only one term of two (2) years, and may not be re-appointed to the same or related post without a break of at least one (1) year from that post in the Council.

12.8   Candidates for election to the Council shall be proposed and seconded and the nomination form shall be duly signed by the proposing member and the seconding member and also signed by the candidate, consenting to the nomination.  The completed nomination form shall be received by the Honorary Secretary of the Association at least fourteen (14) days before the date of the Annual General Meeting.

12.9   The names of Council members to be appointed by the sectors should be received by the Honorary Secretary of the Association at least fourteen (14) days before the date of the Annual General Meeting.

12.10   All co-opted members shall serve a term of two (2) years upon co-option made at the first meeting of the Council following an Annual General Meeting but shall be eligible to be co-opted again.  (Amended, 13th AGM, October 11, 2013)

12.11   The Council members shall elect among themselves the following office bearers at the first Council meeting to be held within two (2) weeks of an Annual General Meeting –

(a) a Chairman
(b) two Vice-Chairmen
(c) an Honorary Secretary
(d) an Assistant Honorary Secretary
(e) an Honorary Treasurer
(f) an Assistant Honorary Treasurer

12.12   Office bearers may be appointed, elected or co-opted members of the Council.

12.13   Council members shall perform such functions as shall be assigned to them by the Council.

12.14   Any vacancies occurring during the term of office among the members of the Council may filled by the Council at its discretion by co-option.

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