Article 14

PROCEEDINGS OF COUNCIL

14.1   The Council may meet for the dispatch of business, adjourn, and otherwise regulate their meetings as they may think fit.  There shall be at least two (2) Council meetings in any one (1) year, the first of which to be held within six (6) months following the conclusion of the last Annual General Meeting.  (Amended, 13th AGM, October 11, 2013)

14.2   Meetings of the Council shall be held as, where and when required by the Chairman or the Honorary Secretary or on written request of not less than four (4) Council members.

14.3   Notice of every meeting of the Council shall be sent to each member of the Council at least fourteen (14) days before such meeting, except when a Council meeting follows within two (2) weeks of an Annual General Meeting.  (Amended, 2nd AGM, May 2, 2002)

14.4   The Council members may participate in a meeting of the Council by means of a conference telephone or similar communications equipment.  Participation in a meeting pursuant to this provision shall constitute presence in person at such a meeting.

14.5   The quorum necessary for the transaction of the business of the Council, shall be not less than eight (8) members representing not less than eight (8) sectors.  A meeting of the Council at which a quorum is present shall be competent to exercise all powers and discretions for the time being exercisable by the Council.

14.6   All questions shall be decided by a simple majority of the members of the Council present.  In case of equality of votes, the Chairman shall have a casting vote.

14.7   The Chairman shall chair all meetings of the Council.  In his absence from any meeting of the Council, one of the Vice-Chairmen shall chair.  In the absence of the Chairman and the Vice-Chairmen, a chairman shall be elected by the Council members present at the meeting from among themselves to take the chair.

14.8   A resolution in writing circulated by the Honorary Secretary and signed by Council members constituting a quorum shall be as effective as a resolution duly passed at a meeting of the Council and may consist of several documents in like form, each signed by one or more Council members.  The expressions “in writing” and “signed” include approval by telefax or electronic format.  (Amended, 13th AGM, October 11, 2013)

14.9   The Council shall cause minutes to be kept of the proceedings at General Meetings of the Association and at meetings of the Council.

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